Dear [fname],

To help us better serve your Payroll needs, below is our updated Payroll Processing Policy for 2018.

As always, if you need help or have any questions, call us at 925-634-2344 or email


Michael Uadiale, CPA

                                                     2018 Payroll Processing Policy Update Notice

Effective February 1, 2018, below are additional fees that will be billed back to you if any of the associated events occurs:


Fee Type


Incorrect Bank Information

Bank Correction Request fee


Insufficient Funds to Cover Payroll for Direct Deposit

Company Payroll Return fee


Recall of Payroll After Submission

Item Recall fee


Insufficient Funds to Cover Payroll Tax Payment

Tax Payment Return Fee


Payroll processing outside of normal payroll runs

Irregular Payroll Processing Fee


Certified Payroll

Certified Payroll Reporting


More than 4 New Hire or Terminations in any 1 month

New Hire/Terminations


All employees’ payroll will be by direct deposit. Employees without bank accounts or that do not want to use direct deposits will have their payroll loaded into a SMEED CPA, Inc branded proprietary Visa card. There will be a surcharge of $2.50 for every live check printed
. In the exceptional event of our Firm needing to mail a check to you and/or your employee(s) on your behalf, we will bill back the postage cost to you accordingly.

The cut-off time to provide employee hours and information to process payroll remains at no later than 48 hours before the pay date.



Michael Uadiale, CPA, CGMA, ACA | President

201 Sand Creek Rd., Ste. F   Ph:(925) 634-2344  
Brentwood, CA 94513   Fx:(925) 265-2215      


NOTICE TO RECIPIENT: To ensure compliance with requirements imposed by the IRS, we inform you that any U.S. federal tax advice in this communication (including attachments) is not intended or written by SMEED CPA, Inc. to be used, and cannot be used for the purpose of (1) avoiding penalties under the Internal Revenue Code or (2) promoting, marketing, or recommending to another party any transaction or matter addressed herein. This e-mail is meant only for the intended recipient of the transmission, and may be a communication privileged by law. If you received this e-mail in error, any review, use, dissemination, distribution, or copying of this e-mail is strictly prohibited. Please notify us immediately of the error by return e-mail and please delete this message from your system. Thank you in advance for your cooperation.